Accounting Conditions: EasyBooks BFIN Group with office in Europe, British Commonwealth and Asia. Accounting cloud platform for professionals providing cloud accounting to their SME clients.

SME and Large business may acquire EasyBooks software directly on the EasyBooks web site. Noting on request all support is provided by a local proximate accountant or product specialist.

HQ – BFIN SASU 8 Rue Dublin, 34200, Sète, France – Registration Number 53521773100012 Montpellier

EasyBooks (bf), commercial licences and products is owned by the BFIN Group. The EasyBooks provides a software platform for professionals users in accounting, tax, consultancy and product specialist software accounting companies who provide SME Businesses with online and desk top accounting services. SME may sign directly on EasyBooks for in-house accounting processing.

EasyBooks principal clients are professionals providing a dedicated named service to their defined market and clients.

These dedicated Online accounting software designed and developed for professional accountants and product experts are:
  • General Ledger Accounting. (Full accounting software)
  • Invoicing software (dedicated software module)
  • Cash management and Budget software (dedicated software module)
  • Payroll Software
  • Project Management
  • Property Management

Note on Services provided by soft drive professional members to clients directly, clients must inform themselves of the professional members conditions, insurance responsibility of service. EasyBooks provides no service, it is a platform for professionals, with cost effective accounting software that is passed on to the end user by our accounting and product professionals. EasyBooks is used by Businesses who purchase directly for intern process and requiring that guarantee they may require and prefer a proximate accounting support. Knowing on request they have the possibility to add or withdraw any additional service required from the proximate professional.

These terms apply to our professional users, small, medium and large business client end users when using or subscribing to our services. Our conditions may be updated from time to time so it is important you review them regularly.

A. Online accounting software & online payroll

Do it yourself bookkeeping & accounting software. EasyBooks for the end user, your Professional members Assisting you at any time between Mondays to Friday from 9 am to 5 pm. On demand EasyBooks or its members will assist with your technical accounting issues, made accounting adjustments to your accounting transaction entered, thus correcting the accounting entry, advising you via telephone, email, Skype and allowing you the possibility to switch plans within 24 hours. You may add a members accounting services temporary or by service contract. Ensure you know the members conditions as EasyBooks does not provide directly to end users. EasyBooks support to members Monday to Friday 24/5 – 9 am to 18 pm via Skype at or 24/7 by email.

B. Online accounting services

This is provided by the soft drive professional member you select. Clients must inform themselves of that professionals conditions. EasyBooks does not provide direct accounting services.

C. Payroll service

This is provided by the soft drive professional member you select. Clients must inform themselves of that professionals conditions. EasyBooks does not provide direct accounting services.

D. Personal tax assessments

Calculation of personal tax return.

This is provided by the soft drive professional member you select. Clients must inform themselves of that professionals conditions. EasyBooks does not provide direct accounting services.

E. The client’s responsibilities

We provide the accounting software in cloud. Although we back up the data, you are responsible for ensuring that the company maintains its proper backups, download it onto your computer and ensure for your security proper accounting records are stored and kept in accordance with your country regulations.

User access : in order to access the service, the client will be issued a username and password. The client is responsible for ensuring the security and proper use of all ID’s and passwords issued in connection with the service.

Use of service : the service is provided to the SME and LE client and the client shall not share or resell or attempt to resell the service. Doing this, you require to be a professional member on the EasyBooks platform. If you choose to give access to a third party to your account then you do so at your own risk and EasyBooks shall not be responsible for any resulting issues.

F. Money laundering

According to compliance regulations we need to inform you that our software complies with all regulations and that its use by clients must be done so within their country regulations and should comply with GAAP standards, and the onerous duties imposed by the Terrorism Act 2000, the Proceeds of Crime Act 2002, the Fraud Act 2006 and the Money Laundering Regulations 2007 (the “Anti Money Laundering Legislation”), which are intended to inhibit the activities of terrorists and other criminals by denying them access to technical experts. If we fail to perform and respect these regulations and duties, ourselves and clients may risk imprisonment.

Before you use our software and any associated services, we or our professional accounting members need to obtain “satisfactory evidence” to confirm your identity. In certain circumstance, we may need to obtain evidence confirming the identities of third parties, the source of any funds or other property, the purpose of any instructions or any other matter. We may also need to obtain further evidence after we have begun to act on your instructions and the evidence may include searching by electronic means.

We assume that our clients are honest and law abiding. However, if at any time, there appear to be grounds to suspect (even if we do not actually suspect) that your instructions relate to “criminal property”, we are obliged to make a report to the Serious Organised Crime Agency (“SOCA”) but we are prohibited from telling you that we have done so.

In such circumstances, we must not act on your instructions without consent from SOCA. If SOCA do not refuse consent within 7 working days we may continue to act. If SOCA issue a refusal within that time, we must not act for a further 31 days from the date of the refusal.

“Criminal property” is property in any legal from, whether money, real property, rights or any benefit derived from criminal activity. it does not matter who carried out the criminal activity or how removed the property is from the original crime. Even if you are honest in your dealings, if your property represents a benefit from someone else’s crime, we must still make a report.

Activity is considered “criminal” if it is a crime under European Law, no matter how trivial, and whether carried out in Europe or abroad. For example, tax evasion is a criminal offence but an honest mistake is not an offence.

G. Accounting subscriptions / accounts

We reserve the right, at our discretion, not to accept an application to use EasyBooks by BFIN group online accounting accounting software. This may be due to technical reason, because the client has not paid his subscription, we refuse the work / access due to circumstances, or we have been unable to confirm company registration number or identity of the director/owner of the business or any other reason.

No charge is made for a declined application.

Officially accounts are accepted on payment, thereafter clients must provide the information for your online accounting software or service to be activated. And doing so accept our legally binding contract a per the conditions stated here.

The agreement will be subject to International commercial law and the provisions of these terms and conditions shall govern our agreement with you.

H. Termination of service

EasyBooks – BFIN group reserve the right to terminate the service of the client who does not pay their monthly subscription on time and commits a breach of these terms and conditions, for any other reason. Any termination will be sent in writing via email to the client giving one month’s notice and no refund will be payable by us for any payments made or documents and data blocked until payment is received.

If after, one month’s notice the issue has not been resolved, BFIN will take action to terminate all activities involving the service and disengage ourselves as your online accounting software provider.

I. Cancellation of service by client

Clients may cancel their online accounting software any time, and must ensure they back up their data. EasyBooks is not responsible to keep their data on file, once the account is closed..

If the client is closing business then contact us for an arrangement to cancel the online accounting software contract and save your data for the required period according to compliance regulations in your country.

No further payment will be taken from the client unless it is too late to stop the direct debit and no refund will be given from fees already charged. Following cancellation of the service, EasyBooks – BFIN group will have no further responsibilities in relation to the keeping of data and providing the cloud accounting software access to the clients dedicated secured account. Unless the client has entered into a paid agreement service for storage as per the regulated time period.

If you cancel the account for any reason during the year and require us to provide you a copy of the data, we have the right to charge for this service. All clients musts back their data up on cancelling their account.

J. Your monthly subscription and payment

The monthly subscription fees, as set out on our website, shall be paid by the client monthly in advance. Prices on our website are quoted in local currency or UK pounds sterling, dollars, and euros and are exclusive of VAT which is payable on top when applicable. All monthly subscription must be made by bank transfer on due date, or direct debit, or PayPal on site and no payment shall be deemed to have been received until BFIN group has received cleared funds.

BFIN has the right to tax Late payments with a monthly late interest charge of 2% per month and the account suspended on non-payments monthly after 30 days of the payment being due. Accounts will be reactivated on payment of the outstanding amount only. Which will include the interest charged. The clients data will be stored for three months before being moved to archives, where it will remain for 9 months collection, failing so the data will be cleared.

The client shall make all payments due under this agreement in full without any deduction whether by way of set-off, counter claim, discount, abatement or otherwise unless the client has a valid court order requiring an amount equal to such deduction to be paid by BFIN to the client. If the client is making a more than one month payment, or quarterly, six monthly & annual payment for the service then the full advanced payment is payable up front on commencement of the service and no refund is available if the account is cancelled before the end of the year.

If additional work is completed that is not part of the BFIN plans, then BFIN will notify the approx. Prior to starting and once agreed. Cost initially and all payments will be due immediately on invoice.

If our fees become overdue then we reserve the right to suspend the service until the full balance is paid. We reserve the right to terminate the account on non-payment. Once the subscription becomes overdue BFIN will not be help responsible for any current or future submission and any late penalties applied for accounting or other late submissions to the your regulator.

K. Limitation of liability

BFIN will not be responsible for any interest, penalties, losses or additional tax liabilities that arise due to any omissions of any persons connected to the client or any incomplete, misleading, false or any other information that results in any additional monies being paid.

BFIN will not be responsible or liable for any loss, damage or expense incurred if information relating to the financial affairs of the client are withheld, concealed or omitted from us during the course of our service. This applies to all parties, including third parties, connected in any way to the client.

BFIN cannot and does not guarantee or warrant that the software comprising the service will be error free, free from infection, viruses and / or code that has contaminating or destructive properties. Although we take all the precautions and back up our data we need our clients to be vigilant and report any matter that may do dammage to our service.

BFIN will not be liable to you for nay delay or failure to perform it’s obligations if the delay or failure is caused by circumstances outside their control.

L. Ownership, backup and retention of records

During the course of our work we may collect certain documents and other information relevant to your accounting, company registration and tax affairs. Upon termination of the service we will return any original document back to you if requested. Furthermore, unless you tell us not to, we intend to destroy correspondence and other papers that we store that are more than seven years old, other than documents which we think may be of continuing significance. All online records will be kept for existing clients subscribing monthly. Clients that have terminated their contract, must subscribe to our online storage plan for us to keep their records and documents for their country’s compliance period or our seven years period. Thereafter all records are destroyed.

Ownership of accounting entries and work is that of the client and may be retrieved anytime on condition payments are up-to-date.

Backups, of the client’s online accounting software, must be backed up daily by the client. BFIN does backups, but is under no obligation to do so. You can contract BFIN to do this. For all other services BFIN makes backups every time a session of work is completed.

M. Disclaimer

We will not be liable for any loss suffered by you or any third party as a result of our compliance with the Anti Money Laundering Legislation or any UK law.

N. Third parties

All accounts, statements, reports and advice prepared or given by our expert members are for your exclusive use within your business or to meet specific statutory responsibilities. They should not be shown to any other party without our prior consent. No third party shall acquire any rights to our agreement to provide professional services.

O. The availability of the BFIN service

BFIN will try to make the service available at all times but cannot guarantee that the service will operate continuously or without interruption or be error free and accept no liability for it’s unavailability due to circumstances beyond our control.

BFIN may, for operation reasons change the technical specification of the service or temporarily suspend the service for operational reasons such as repair, maintenance or improvement.

P. Privacy policy, security & our conditions and applicable law

We do not give, ever, your information to anyone, ever. All  your data, and online software data is for your use and in total security & privacy.

We use your details to list you as a client and to interact with you by, newsletter, updates, invoicing only. We will probably ask you to send us proof of ID, registration & address to protect you and your data, as access changes asked for require a security check. If we do please be patient as this is for your own protection.
You must protect your access code to your software and make your staff sign a confidentiality disclosure regulation agreement. We do not view your code and are unable to send it if you phone. You need to use the lost password system.
Our conditions are binding for clients, using our software and accounting services universally within your country. Using our software for companies in your country is accepted standard as bookkeeping, invoicing and general accounting procedures are universal, to be precise with your reporting in your country check on your accounting regulations, and if you require some info email us immediately and we will reply within 72 hours with the information you require. Just remember accounting is a universal standardized procedure from way back, but do not forget to ask for your country regulation updates as they can change each year. Note, accounting procedures are the same but regulations may differ. So ask us for information as we do not provide each regulation detailed per country on our web site, instead we will reply to your questions with references.
Therefore these terms and conditions are governed by, and construed in accordance with International law universally. The courts of the pertaining country will have exclusive jurisdiction in relation to any claim, dispute or difference concerning these terms and conditions and any matters arising from it.